UK SOFTWARE PROFILE
Deputy UK
UK workforce scheduling and attendance with configurable clocking and advanced planning tiers.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost โPublished starting point
Rota and time attendance software
ยฃ3.25Lite, displayed monthly rate ยท user/month ยท monthly billing
excl. VAT
ยฃ3.25/user/month excluding taxes; ยฃ20 monthly minimum. Confirm selected billing term; annual savings are also offered.
Check current price โConsider before choosing
- Managers and administrators count as users; monthly minimum applies.
- AI is currently promoted as introductory free access with changing availability.
Connected workflows
- Payroll and HR integrations; confirm provider
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
Deputy AI is advertised; planning features include staffing forecasts and automatic shift filling.
Documented capabilities
- AI offering
- Demand and staffing planning
Plans, limits & questions
- Introductory AI price and availability may change.
- The reviewed comparison does not establish which forecasting steps use AI.
Feature-by-feature evidence
Rota and time attendance software โ 20 scored checks
| Capability & demo question | Deputy UK55โ100/100 documented fit |
|---|---|
Core workflowPublish staff rotas5.0 points availableAsk in the demoCreate and publish a weekly rota for two job roles. | โ Supported Rotas and shift publishing. 5.0 / 5.0 pointsEvidence โ |
Core workflowEmployee time clock5.0 points availableAsk in the demoClock a worker in and out and inspect the recorded duration. | โ Supported Tablet, mobile, web and watch clocking. 5.0 / 5.0 pointsEvidence โ |
Core workflowTimesheet review and approval5.0 points availableAsk in the demoCorrect a missing clock-out and approve the timesheet. | โ Supported Timesheets with approval controls. 5.0 / 5.0 pointsEvidence โ |
Core workflowLeave and absence requests5.0 points availableAsk in the demoApprove leave and show its effect on rota availability. | โ Supported Leave and accrual management. 5.0 / 5.0 pointsEvidence โ |
Core workflowEmployee availability and swaps5.0 points availableAsk in the demoSubmit availability and request a shift swap. | โ Supported Shift swaps and replacements. 5.0 / 5.0 pointsEvidence โ |
Core workflowLabour cost visibility5.0 points availableAsk in the demoCompare scheduled hours with wage costs before publishing. | โ Supported Wages against scheduled hours. 5.0 / 5.0 pointsEvidence โ |
Core workflowManager rota actions on mobile5.0 points availableAsk in the demoChange a shift or approve a team request using a phone. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthReusable shift patterns5.0 points availableAsk in the demoApply a rota template and alter one shift without rebuilding the week. | โ Supported Reusable shift templates. 5.0 / 5.0 pointsEvidence โ |
Workflow depthRole or skill-based assignments5.0 points availableAsk in the demoAttempt to assign a worker lacking a required skill and inspect the outcome. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthConfigurable break rules5.0 points availableAsk in the demoCreate a paid and an unpaid break and inspect payable hours. | โ Supported Paid and unpaid break scheduling. 5.0 / 5.0 pointsEvidence โ |
Workflow depthMulti-location scheduling5.0 points availableAsk in the demoShare a worker across two locations without conflicting assignments. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthLocation-restricted clocking5.0 points availableAsk in the demoAttempt to clock in outside an authorised location. | โ Supported Location-restricted clocking. 5.0 / 5.0 pointsEvidence โ |
Workflow depthException-based timesheet approval5.0 points availableAsk in the demoAutomatically approve an ordinary shift and route an exception to a manager. | โ Supported Automatic timesheet approvals and exceptions. 5.0 / 5.0 pointsEvidence โ |
Workflow depthMapped payroll export or connection5.0 points availableAsk in the demoExport approved hours into the named payroll product with correct pay codes. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthEdited-hours audit history5.0 points availableAsk in the demoEdit a clocking record and retrieve its prior value, actor and timestamp. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthAttendance or rota API5.0 points availableAsk in the demoRead or update a rota or timesheet with documented API permissions. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
Workflow depthCustom workforce reporting5.0 points availableAsk in the demoFilter hours or labour costs by site and role and export the result. | โ Supported Analytics+ custom reports and sharing. 5.0 / 5.0 pointsEvidence โ |
AIAI demand forecasting5.0 points availableAsk in the demoCompare predicted demand with actual workload over a representative period. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
AIAI-assisted shift allocation5.0 points availableAsk in the demoGenerate a rota from demand and constraints and review proposed assignments. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
AIAI workforce questions or insights5.0 points availableAsk in the demoAsk a labour-cost question and reconcile the AI answer with records. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0โ5.0 / 5.0 points |
โNot verifiedโ means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.