UK SOFTWARE PROFILE
Clockify
Clockify tracks project time and supports manager approval. Standard adds approval and leave workflows; Pro adds resource scheduling. Enterprise's separately enabled audit log records before/after changes. Resource assignments should not be confused with a complete regulated shift-management system.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost โPublished starting point
Standard ยท seat/month ยท annual billing
excl. VAT
Standard $5.49/seat/month prepaid annually, or $6.99 monthly; taxes extra. All active/invited users, including administrators, consume seats.
Check current price โConsider before choosing
- Audit logging must be enabled in advance.
- GPS recording is not proof of geofence enforcement.
- AI workforce planning remains unverified.
Connected workflows
- QuickBooks
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
Plans and feature boundaries
The feature score covers the product across documented plans. This table shows package differences; it does not mean every scored feature is included in the starting price.
| Plan | Published price | Documented inclusions | Limits and conditions |
|---|---|---|---|
| Free Plan source โ | USD 0 free ยท Confirm billing unit in source |
| Up to 5 users; PDF export limited to one month. CSV/Excel export requires Basic or higher. |
| Basic Plan source โ | USD 3.99 Annual commitment / prepayment ยท Confirm billing unit in source |
| Per active or invited seat; excludes approval workflows. |
| Standard Plan source โ | USD 5.49 Annual commitment / prepayment ยท Confirm billing unit in source |
| Approval, lock and leave tier. |
| Pro Plan source โ | USD 7.99 Annual commitment / prepayment ยท Confirm billing unit in source |
| Resource scheduling tier. |
| Enterprise Plan source โ | USD 11.99 Annual commitment / prepayment ยท Confirm billing unit in source |
| Audit enabled prospectively; one-year retention. |
BEHIND THE AI CLAIM
AI capabilities
Time Audit checks user-defined conditions; workforce AI was not established.
Documented capabilities
Plans, limits & questions
- Forecasting from tracked/scheduled hours is not assumed AI.
Feature-by-feature evidence
Rota and time attendance software โ 20 scored checks
| Capability & demo question | Clockify38โ98/100 documented fit |
|---|---|
Core workflowPublish staff rotas5.0 points availableAsk in the demoCreate and publish a weekly rota for two job roles. | ? Not verified Resource schedule; staff-rota publishing unverified. 0.0โ5.0 / 5.0 pointsEvidence โ |
Core workflowEmployee time clock5.0 points availableAsk in the demoClock a worker in and out and inspect the recorded duration. | โ Supported Employee time capture. 5.0 / 5.0 pointsEvidence โ |
Core workflowTimesheet review and approval5.0 points availableAsk in the demoCorrect a missing clock-out and approve the timesheet. | โ Supported Manager approve/reject workflow. 5.0 / 5.0 pointsEvidence โ |
Core workflowLeave and absence requests5.0 points availableAsk in the demoApprove leave and show its effect on rota availability. | โ Supported Standard time off. 5.0 / 5.0 pointsEvidence โ |
Core workflowEmployee availability and swaps5.0 points availableAsk in the demoSubmit availability and request a shift swap. | ? Not verified Resource availability; employee swap workflow unverified. 0.0โ5.0 / 5.0 pointsEvidence โ |
Core workflowLabour cost visibility5.0 points availableAsk in the demoCompare scheduled hours with wage costs before publishing. | โ Supported Pro labour-cost reporting. 5.0 / 5.0 pointsEvidence โ |
Core workflowManager rota actions on mobile5.0 points availableAsk in the demoChange a shift or approve a team request using a phone. | โ Limited Mobile managers can approve leave and view team reports; full staff administration/timesheet approval not established. 2.5 / 5.0 pointsEvidence โ |
Workflow depthReusable shift patterns5.0 points availableAsk in the demoApply a rota template and alter one shift without rebuilding the week. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthRole or skill-based assignments5.0 points availableAsk in the demoAttempt to assign a worker lacking a required skill and inspect the outcome. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthConfigurable break rules5.0 points availableAsk in the demoCreate a paid and an unpaid break and inspect payable hours. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthMulti-location scheduling5.0 points availableAsk in the demoShare a worker across two locations without conflicting assignments. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthLocation-restricted clocking5.0 points availableAsk in the demoAttempt to clock in outside an authorised location. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthException-based timesheet approval5.0 points availableAsk in the demoAutomatically approve an ordinary shift and route an exception to a manager. | ? Not verified Beta multiple approvers; exception rules unverified. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthMapped payroll export or connection5.0 points availableAsk in the demoExport approved hours into the named payroll product with correct pay codes. | ? Not verified QuickBooks handoff; earning-code mapping unverified. 0.0โ5.0 / 5.0 pointsEvidence โ |
Workflow depthEdited-hours audit history5.0 points availableAsk in the demoEdit a clocking record and retrieve its prior value, actor and timestamp. | โ Supported Enterprise edited-values history. 5.0 / 5.0 pointsEvidence โ |
Workflow depthAttendance or rota API5.0 points availableAsk in the demoRead or update a rota or timesheet with documented API permissions. | โ Supported Documented REST API and webhooks; plan-specific quotas. 5.0 / 5.0 pointsEvidence โ |
Workflow depthCustom workforce reporting5.0 points availableAsk in the demoFilter hours or labour costs by site and role and export the result. | โ Supported Time and project-cost reports. 5.0 / 5.0 pointsEvidence โ |
AIAI demand forecasting5.0 points availableAsk in the demoCompare predicted demand with actual workload over a representative period. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
AIAI-assisted shift allocation5.0 points availableAsk in the demoGenerate a rota from demand and constraints and review proposed assignments. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
AIAI workforce questions or insights5.0 points availableAsk in the demoAsk a labour-cost question and reconcile the AI answer with records. | ? Not verified Not established in the reviewed documentation. 0.0โ5.0 / 5.0 pointsEvidence โ |
โNot verifiedโ means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.