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Procurement & Purchase-to-Pay / YOUR COMPARISON
90% evidence coverage
With AI excluded: 100/100
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per year · excl. VAT
UK organisations needing controlled purchasing across departments, suppliers and legal entities.
PROACTIS Limited publishes a UK G-Cloud service listing and support arrangements.
The first number is earned from documented features. Unverified capabilities create the range. Product scores do not establish the quality, reliability or price of a particular plan.
| Capability & demo question | Proactis Purchase-to-Pay90–100/100 documented fit |
|---|---|
Core workflowStructured purchase requests5.0 points availableAsk in the demoSubmit a request with supplier, line items, cost centre and supporting documents. | ✓ Supported Users requisition catalogue and non-catalogue items. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowConditional approval chains5.0 points availableAsk in the demoRoute a high-value request to the appropriate budget holder and an additional approver. | ✓ Supported Configurable authorisation routes control requisitions. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowApproved purchase-order creation5.0 points availableAsk in the demoConvert an authorised request to a supplier-ready purchase order. | ✓ Supported Approved requisitions become supplier purchase orders. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowSupplier records and onboarding5.0 points availableAsk in the demoCreate a supplier record and show how it becomes available to buyers. | ✓ Supported Supplier records underpin purchasing and invoicing. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowReceipts against purchase orders5.0 points availableAsk in the demoRecord a delivery and identify the order to which it belongs. | ✓ Supported Record receipt against ordered goods and services. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowPurchase-order and receipt matching5.0 points availableAsk in the demoCompare an invoice with the order and receipt before it is released. | ✓ Supported Two- and three-way matching use configured tolerances. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowCommitment and budget visibility5.0 points availableAsk in the demoRaise a request and show its effect on the budget before the invoice arrives. | ✓ Supported Commitments are checked against departmental budgets. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthControlled supplier catalogues5.0 points availableAsk in the demoSelect an item from an approved supplier catalogue with an agreed price. | ✓ Supported Approved supplier catalogues support guided purchasing. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSupplier website baskets5.0 points availableAsk in the demoReturn a supplier website basket into the purchasing approval process. | ✓ Supported Optional Marketplace supports supplier punch-out connections. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSupplier quotation requests5.0 points availableAsk in the demoRequest supplier quotations without re-entering the purchase requirement. | ✓ Supported Quick Quote supports quotations; full sourcing is modular. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthContract references in purchasing5.0 points availableAsk in the demoLink a purchase to its supplier agreement and inspect related information. | ✓ Supported Contract Management links purchasing to supplier agreements; module. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMismatch and missing-receipt exceptions5.0 points availableAsk in the demoSubmit an over-invoiced or unreceived line and resolve the resulting exception. | ✓ Supported Mismatch handling routes discrepancies for resolution. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSeparate legal entities5.0 points availableAsk in the demoSwitch companies and inspect the appropriate budgets, users and purchasing records. | ✓ Supported Multiple-company support is a priced add-on. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMobile purchasing approvals5.0 points availableAsk in the demoReview an order and approve or reject it on a phone. | ✓ Supported Mobile approvals are listed as an optional service. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthPurchasing audit history5.0 points availableAsk in the demoShow who created, changed and approved a purchase. | ✓ Supported Service listing documents retained audit information. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthDetailed spend reporting and export5.0 points availableAsk in the demoAnalyse committed spend by department and supplier and export the results. | ✓ Supported Configurable reports and structured exports support analysis. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthFinance integration or procurement API5.0 points availableAsk in the demoTransfer an approved transaction into accounting and show the supported connection. | ✓ Supported Documented REST and SOAP interfaces support integration. 5.0 / 5.0 pointsEvidence ↗ |
AIAI extraction from purchasing documents5.0 points availableAsk in the demoRead a supplier document with AI and inspect the populated data before use. | ✓ Supported AI invoice capture is documented at UK customer Betfred. 5.0 / 5.0 pointsEvidence ↗ |
AIConversational procurement assistance5.0 points availableAsk in the demoAsk a budget or supplier question and inspect the underlying purchasing information. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
AIAI review and access controls5.0 points availableAsk in the demoShow how users review AI output or restrict AI access before it affects a purchase. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.